Virtual Assistant OR Operations Manager

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Job Detail

  • Job-ID 11602


Are you an operational wizard with a knack for automations and an expert in Google Sheets and Notion? If so, we have the perfect opportunity for you to leverage your skills in a dynamic and fast-paced environment.

Welcome to Notus, where we ignite the power of personal branding for founders and entrepreneurs through compelling storytelling and consistent engagement. Born in the hustle of New York City and now thriving in Berlin and Zurich, we are a rapidly growing, bootstrapped powerhouse.

We specialize in crafting content engines for the visionaries of our time. By capturing the authentic voices of our clients through Content Calls and podcasts, we turn raw expertise into content that not only builds brand equity but also magnetically attracts the right audiences.

We’re all about delighting our customers, building meaningful relationships, and empowering our team to shine with their own personal brands.

Location: Remote (based within CET ±2 hours)

Employment Type: Freelance 20 hours


Masterfully manage calendars and schedules to optimize daily operations.

Handle email correspondence efficiently, ensuring clear and timely communication.

Design, create, and maintain advanced Google Sheets to support data-driven decision-making.

Utilize Notion extensively for project management, documentation, and team collaboration.

Facilitate and support virtual meetings and events, ensuring seamless digital experiences.

Streamline processes through automation, improving efficiency and accuracy in data entry and reporting.

Prepare detailed reports and presentations that highlight insights and drive business strategies.

Address and manage a range of general administrative tasks and ad hoc projects focused on operational improvements.


General Requirements:
✔️ Proven experience as a virtual assistant or in a similar operational role.

✔️ Exceptional organizational and time management skills, with a focus on efficiency and process optimization.

✔️ Advanced proficiency in Google Sheets and Notion, with a strong grasp of automations and system integrations.

✔️ Keen attention to detail and a commitment to accuracy.

✔️ Excellent communication skills and adept at problem-solving.

✔️ Tech-savvy with a reliable internet connection.

✔️ Available during key business hours within the Central European Time zone (flexibility required for some overlap).

Role Specific Requirements:

Proficiency in all advanced features of Google Sheets, including complex formulas, pivot tables, connected sheets and data validation.
Strong skills in data analysis, reporting, and creating intuitive dashboards and visualizations.
Experience with integrating Google Sheets with other platforms using tools like Zapier and Make to enhance workflows.

Deep understanding of Notion’s databases, templates, and API.
Ability to design, implement, and manage complex workflows and systems within Notion to improve productivity and collaboration.
Skills in project management using Notion, including setting up timelines and tracking progress.
Experience with Notion integrations to create seamless ecosystems.

Familiarity with no-code platforms such as Zapier and Make.
Strong skills in automating business processes to enhance productivity and reduce manual efforts.
Ability to provide technical support and training on new tools and workflows.
✔️Considered a Plus:

In-depth knowledge of LinkedIn’s platform for networking, content creation, and personal branding.
Understanding of content marketing strategies, particularly for LinkedIn.
Ability to make data-driven decisions to improve strategy effectiveness.

️ Fully remote work with a flexible schedule—just sync up for one fixed biweekly meeting.

️ Be part of a diverse and forward-thinking team.

️ Fair pay depending on your skill level. Entry at 1000€ gross per month. With willingness to pay more depending on qualifications and experience, applicable after the initial starting phase.

️ Expand your experience and skills in a role that values innovation and operational excellence.

Ready to showcase your operational prowess and automation skills? If you’re driven by improving processes and excel in Google Sheets and Notion, we want to meet you!

You’ll receive a mail with a typeform questionaire. Please make sure to complete it for your application to be considered.

Application Deadline: 12th May 2024

Don’t miss out on the chance to make a significant impact in our operations while working from anywhere. We’re excited to see how you can help streamline our processes and enhance our operational capabilities.

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